Executive Secretary - North Side - Full Time

Job ID: J123203
Company: Allegheny Clinic
Location: Pittsburgh, PA, United States
Facility: Federal North Building
Full/Part Time: Full time
Job Type: Regular
Posted at: May 22, 2018

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Description

GENERAL OVERVIEW:

Provides professional, administrative, and secretarial support to the leadership team; provides a wide range of duties, thus relieving the management staff of routine administrative work and business activities; contributes to the efficiency and effectiveness of the department by assisting the management staff in achieving a high level of organization and productivity.

ESSENTIAL RESPONSIBILITIES:

  • Manages the calendar(s) to ensure effective time management and task completion - including scheduling and preparing for appointments/meetings/conferences and daily reviews of department personal calendars. 35%
  • Directs and prioritizes all business correspondence including telephones, mail, email, invoices and faxes. Takes initiative to prepare / provide supporting materials so that correspondence can be acted on and expedited. 35%
  • Completes special assignments and department initiatives to ensure a level of support needed to achieve successful outcomes. 20%
  • May coordinate budgetary expenses, including but not limited to accounts payable/receivables, purchases, expense reports, travel requisitions, bank deposits, and other requests. 10%
  • Performs other duties as assigned or required.

QUALIFICATIONS:

Minimum

  • High school diploma or GED; or six months to one year related experience and/or training; or equivalent combination of education and experience.
  • 3-5 years’ experience in an executive level secretarial position with advanced computer skills in word processing, spreadsheets and PowerPoint.
  • Ability to prioritize and provide for effective time management.
  • Must utilize appropriate tact and discretion in dealing with highly confidential and/or sensitive material.

Preferred

  • Associate's Degree from a business/secretarial school or program.

Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, national origin, sexual orientation/gender identity or any other category protected by applicable federal, state or local law. Highmark Health and its affiliates take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, sexual orientation/gender identity, protected veteran status or disability.
EEO is The Law
Equal Opportunity Employer Minorities/Women/ProtectedVeterans/Disabled/Sexual Orientation/Gender Identity (http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf)
We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact number below.
For accommodation requests, please call HR Services at 844-242-HR4U or visit HR Services Online at HRServices@highmarkhealth.org

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