Executive Assistant - Lupus Center - West Penn Hospital (Mellon Pavilion) - Full Time

Job ID: J125012
Company: Allegheny Clinic
Location: Pittsburgh, PA, United States
Facility: West Penn Hospital
Full/Part Time: Full time
Job Type: Regular
Posted at: Oct 15, 2018

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Description

GENERAL OVERVIEW:

Provides professional, administrative, and secretarial support to the leadership team; facilitates an effective overall working relationship with management throughout the System and with external contacts.

ESSENTIAL RESPONSIBILITIES:

  • Manages calendars, schedules meetings, performs various typing, initiates correspondence, maintains files, makes travel arrangements, and other routine administrative work and minor business details. 30%
  • Completes special assignments and department initiatives to ensure a level of support needed to achieve successful outcomes. Performs assignment planning and develops a tracking system to provide feedback on status. 20%
  • Initiates and responds to informational requests, including policies, procedures, regulations, report preparation, and correct source for answers. 20%
  • Reads and prioritizes all incoming mail (including e-mails), assigns work, routes, responds, and initiates informational requests including inquiries on policies, procedures, and regulations. 10%
  • Screens and directs telephone calls as appropriate. Takes appropriate actions and responds to internal and external customer inquiries. 10%
  • May coordinate budgetary expenses, including but not limited to accounts payable/receivables, purchases, expense reports, travel requisitions, bank deposits, and other requests. 10%
  • Performs other duties as assigned or required.

QUALIFICATIONS:

Minimum

  • High school diploma or GED.
  • 3 to 5 year’s administrative support experience.
  • Excellent technical skills including minute-taking, dictation, and computer software skills (MS Office Suite).
  • Must utilize appropriate tact and discretion in dealing with highly confidential and/or sensitive material.

Preferred

  • Associate’s Degree.

Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, national origin, sexual orientation/gender identity or any other category protected by applicable federal, state or local law. Highmark Health and its affiliates take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, sexual orientation/gender identity, protected veteran status or disability.
EEO is The Law
Equal Opportunity Employer Minorities/Women/ProtectedVeterans/Disabled/Sexual Orientation/Gender Identity (http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf)
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For accommodation requests, please call HR Services at 844-242-HR4U or visit HR Services Online at HRServices@highmarkhealth.org

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